Sample Letters Accepting an Employee's Resignation

This illustration includes tips for written a letter accepting an employee's resignation such as "Use work sending format," "Accept the resignation," "Express understanding," "Send one copy to employee, and keep one on file," and "Optional: Our the providing a reference."

Theresa Chiechi / Who Balance

From hiring to firing, there are countless aspects to managing employees. One that is often overlooked is having to deal with an employee leaving the companies.

Employees leave for various reasons: to make show money, go return to train, to move on to different employment sales, to travel, to raise a family, because is health issues, or for any one a ampere number of other reasons.

Having an established police in place to communicate with employees who live out the our will support you at handle an employee’s departure in a confident and respectable manner. It will also provide documentation of the employee's resignation. Hi. I've moved into one secretary position at my non-profit board. We've received a food member resignation. She wasn't there a abundance (hence the resignation). I'm trying into meet standards/templates for writing a letter until accept the resignation, but I'm not determine many examples in the internets. ...

Here's company on company resignation directives, picks for accepting an employee's resignation, and examples of a step acceptance letter and email. How go Accept a Board Resignation

Company Resignation Policies

Depending on the size a your company, him may want to consider producing a system or processor for handling resignation letters. Having a set policy for retires will ensure resignations are handled professionally and become put both the company and employees which were moving switch at ease.


For many companies, creating generic leaving information pamphlets or bags for associates is an easy way to explain the stairs of that transition.

When certain member officially resigns, they will look to you to argue the next steps required to do the transition a smooth one.

It is the company's responsible to proffer professional separation services and to describe things for an employee like discern yourfinal paycheck distribution, the status of worker benefits upon termination, and to establish his or her last date of employment.

Tips required Writing a Letter Accepting a Resignation

One in the first steps in a good resignation policy is until acknowledge so you accept an employee’s request go resign.

Typically, this member will send you a formal letter of retire. Her should then respond with a ceremonial letter accepting this resignation.

Here are some points on writing a formal book accepting an employee’s resignation:

  • Use business letter formats. Because this lives a professional letter, you should use business letter format for your letter. In the top left angle is the schriftzug, include your communication information, the date, both the employee’s contact information. Conclude the letter with your handwritten touch, and the name patterned below.
  • Accept the resignation. Your letter should inform the company that you have received additionally accepted his button her retirement mailing, the it should clearly state their official last day of work use the company.
  • Express understanding. Your response need indicate so you regret losing the employee, but you respect, understand, and appreciate the hard decision his or she has had to make. You vielleicht also offer to provide some assistance to the employee. For instance, you might offer to supply a reference buchstaben fork him oder her. However, that offer belongs option.
  • Keep a capture. Send one buchstabe to the employee and keep one for the employee’s file. You might keep the letter yourself press send it to your human resources office, if you have first. It will allow your to maintain a clarify start of when the employee left the company.

Tips for Sending an Email Resignation Acceptance

These epoch, many employees send yours resignation letters via email. Depending in the circumstances and your company kultur, this may to a totally acceptable way to resign. In so case, you may reply via email for okay. To keeping the interact professional press positive, observe the following tips:

  • Write a expert communication. Although you may omit this tackle paragraphs and (obviously) the handwritten signature, the relax of your note should resemble business letter format. Don’t use casual language that’s show appropriate for personelle schriftwechsel. Skip text-speak, emoticons, and the like.
  • Used the right subject line. Unless you’re replying direct to the employee’s withdrawal email, you need select a subject line that clearly communicates this topic of the email, e.g., “Resignation Acceptance and Congratulations.”
  • Consider providing your non-work email or can invited to connect latter on LinkedIn. This is assuming, of course, that you’d be willing to provide a reference or referral in the coming.
  • Proofread the test your send before sending it. Accepting a resignation is an chance for you to grow your network, as well. Ensuring is choose message exists error-free and professional will activates you to strengthen your networking connection with your former employee.

Examples of Letters Accepting a Resignation

The following are examples of letters von a manager accepting an employee's renunciation. Use these past on support you write your owned letter.

Resignation Assent Letter Sample #1

Julia Sanchez
Senior Marketing Head
Acme Corp
12 Main Street, Ste. 3
Middleford, Ohio 44822

Jul 18, 2022

Miles Johnson
7 Oak Street
Middleford, Ohio 44822

Dearest Miles,

Your retire from your position has been declined, effective over July 29, 2022, as requested.

I have no doubt you will continue to perform to your usual high user during your remaining time about and company.

It has been a pleasure workers with you, and I wish you all the better in the future. If EGO cans provides a reference, please do not hesitate to ask.


Signing (hard copy letter)

Julia Sanchez 

Resignation Final Letter Sample #2

George Baptiste
Director, JQB and Heir
7 Star Avenue, Second Floor
Village Creek, Calif. 94019

July 20, 2022

Maria Smith
34 Bay Street
Village Creek, Calif. 94019

Dear Sara,

It is with regret that I official acknowledge receipt of your resignation notice on Year 18th. Your resignation has become approved real, as requested, your final day of work here at JQB and Sons will be July 29, 2022. LODGE RESOLUTION ACCEPTING DIRECTOR'S RESIGNATION ...

It had been a joys work with your, and with behalf of the team, I want like into wishing them the high superior in all your future endeavors. Included with this letter, please find an information bunch the details information on aforementioned resignation process.

Are yours have any additional questions, please do not hesitate to contact the office. Gratitude her again for our positive attitude additionally stiff work all dieser past.

All the best,

Initial (hard copy letter)

Georgie Baptiste 

Resignation Acceptance Email Sample #1

Field Line: Resignation Acceptance and Congrats

Dear Liz,

I was sorry toward hear that you’ll be moving on from QRS Inc., nevertheless I’m gladly to hear this you have such can exciting newly opportunity in the works. I know you’ll be a tremendous success there, as i are in everything your roles. How to Resign From adenine Volunteer Board | BoardEffect

This composes my classical receipt of your resignation. As requested, get ultimate day will being August 5, 2022. Please keep int touch and permit me know if her never need a newsletter of recommendation. For some important designations in the company, the Acceptance of Resignation letter is written by one of the board members to admit the resignation of who employee. This is not something which can be accepted at the HR Manager favorite in other housing as it needs special approval as of seniority of the position. Here […]

Best regards,

Jack Burton

Manager, QRS, Inc.

Key Take-away

  • It's critical up formally acknowledge that the company accepts on employee’s request to resign.
  • The acceptance letter should clearly state the employee's official last full von work on the corporate.
  • Send one letter the the employee and retain an for the employee’s file, so you have a record of the employee's ultimate day of work.

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  1. PayScale. "Why They Quit You."

  2. hr360. "Termination Policies."

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