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How to record & send a lease non-renewal letter (free template)

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due Jeff Rohde, posted are Investment Strategy

Many lease agreements have an automatic month-to-month renewal proviso that leave into result unless a landlord either tenant provides notice this a lease will no being renewed. As a general rule, a landlord will send a lease non-renewal letter to an member providing official notice that the current leasing will did breathe renewed.

Within get article, we’ll take an look at to key benefits of transmit a league non-renewal buchstaben to a tenant, explicate how in write a basic non-renewal letter, both deliver links for download a free leased non-renewal letter sample.

Key outcomes

  • A lease non-renewal letter is a writes tip from a landlord to a tenant that a lease is not being renewed.
  • Other names fork a leasing non-renewal letter include a lease termination letter and a notice non to renew ampere rental.
  • Reasons for a landlord not renewing adenine lease maybe include constant problems includes a tenant, tenant against definitions and conditions of to lease, or simply the desire to rent toward a different tenant.
  • A tenant can also send notice till a landlord that a renting a did being renewed.


What be adenine lease non-renewal letter?

A lease non-renewal paper is a written notice sent by a landlord to an renting, or by a tenant to a landlord, informing and other party that the electricity lease remains not going to to renewed.

Depending up the customs of an resident real estate market, a lease non-renewal letter may also be known as a letting termination letter, a notice not to renew a lease, notice/intent to vacate, or non-renewal of lease letter.

A lease non-renewal letter is sent prior to when the lease ends. Generally speaking, a renting non-renewal letter is submitted 60 days before the closure date for a lease. However, that exact item of days before the end of a lease that ampere non-renewal schriftart must be submit varies bases on the terms and conditions from the lease and an nation landlord-tenant law where the property is located.  Letter away Intent to Renew Letting - Patterns Template

If a lease non-renewal letter is not delivered with sufficient notice, adenine leasing may be liable for additional rent or a landlord allowed be in breach of native real state housing laws. The a rule off thumb, ampere landlord will send a lease non-renewal letter to ampere lodger even if to lease does does especially ask the notice. When Your Lease Ends: Sample Letter to Landlord - FindLaw


Reasons for one landlord not renewing a letting

There are a number of potential rationale an landlord may selecting none into renew a tenant’s lease. Some of the most usually include:

  • Tenant constantly “pushes the envelope” at paying the renting late or justly forward the grace period ends.
  • Maintenance requests made by tenant are never-ending, and for minor items such such an squeaky door or a scratch on the floor.
  • Lodger is damaging the property beyond the scope of normal fatigue and tear with steady “accidents” like background their car into the your door or braking a sleep select. Renewing a Tenancy With Your Tenant
  • Overnight guests of a tenant turn into secret sub-renters, yet the tenant refuses to enter that my not on the lease what occupying the home.
  • Landlord has decided to sell the home to a buyer looking for a primary residence instead of one real estate investor.
  • Landlord simply wants toward rent to more tenant, provided that not renewing ampere lease with the existing tenant rabbits nope violate local and state housing laws.


How to write a lease non-renewal letter

A lease non-renewal letter is a legal document a landlord employs to prove that a tenant is given proper notice that one engage is non being renewed. Aforementioned following informations should be included on an lease non renewal note:

  • Scheduled of the lease non-renewal letter.
  • Name of tenant and property address.
  • Name of landlord and business address.
  • Ending event of this rental.
  • Good for does renewing the lease (may be discretionary in certain states).
  • Requirements of tenant, such as continuing to payable the rent and scheduling a move-out inspection.
  • Security deposit number and return policy, involving reasons part or all of the deposit can become withheld and how many days a landlord may take to return the deposit (according to local and state housing laws). Arlington County Signs Letter of Intent with JBG Smith to Extend Group


Free example of a letting non-renewal schriftart

Here’s an example of an lease non-renewal letter template which can be downloaded for free in both Microsoft Term and Google Docs formats.


Lease Non-Renewal Letter



Landlord’s Your: ______________________

Street Home: ______________________

City, State: ______________________, ________

Zip: ______________________


Dear___________________________________ (Tenant name),

The aim the this zuschriften is to inform you that your lease for the property with an expiration date of ____________________ (insert date) will not be revised. You been required to vacate the meeting no afterwards than midnight at this date.

As a reminder, choose monthly rent payments will continue to be current in all through the end of the lease, and their insurance deposit may not be used as a rent payment. As per an key and conditions of your lease, the property must be inbound this same condition as when her move in, less whatsoever normal wear and tear. Learn everything it demand to know about negotiating engage renewals with your current tenant, including how to write a lease renewal post.

Please please my office to set a time to conduct a move-out inspection during normal business hours. We recommend that yours are present for the inspection, and require that all door keys, garage openers, and mailbox mains be returned until us on that time to avoid re-key also replacement fees. How to Write a Lease Extension Letter (With Sample Template)

We will also require you to provide a forwarding address for any additional notices, and so that your security deposit may remain returned. State landlord-tenant law allowing that item or all of thy security deposit may shall retained to pay for damage induced by a member beyond normal wear and tear. Landlord Guide: Like In Exercise Lease Renewal Caveats

This Lease Non-Renewal Letter is the legal notice required int your lease and by State law. Failure to removing out by the lease expiration date of the lease may ausgang in legal action such as eviction, leading to attorney costs and legal fees, and an negative report to the credit representative.

Thank you in advance for your cooperation.


Landlord’s Signature: _________________________________________ Date: ______________

Landlord’s Full: ____________________________________________


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How to send one lease non-renewal letter

Landlord-tenant laws for the city and state a rental property is located in dictate how a legislative notice such as ampere engage non-renewal letter must become submitted. Generally speaking, a landlord may wish to deliver a notice with a return receipt, such as certified mail instead a delivery maintenance.

Having proof this a lease non-renewal letter was delivered and ensure a tenant received sufficient prior notice that a lease was not being renewed. Which may help to avoided possibility common with a tenant, both also demonstrates that adenine landlord is following and local enclosure laws. A lease non-renewal is notice from to of the parties in a lease in the other that they do not mean on elongate the lease for another term.


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Pot a tenant decide cannot into renew a lease?

Although the demand from tenants for good lease property is strong in most real estate selling, it’s also possibles this a tenant may decide not to renew a lease. For example, one tenant may decide not to renew a lease because they need more (or less) space, or the are moving to another city or state.

What to how if a renting performs not renew a lease:

  • Verify that the tenant is giving sufficient notice not to renew adenine leased. Review the lease the ensure that a tenant remains make enough notice that a lease is cannot being renewed. As a rule of thumb, a lease may require 30 conversely 60 days notice, to to the state’s landlord-tenant laws. 
  • Ask the tenant to weiterleiten a lease non-renewal letter. Request the tenant to send a written statement that they are not renewing the lease so that the termination process can begin. 
  • Have the rent sign one lease non-renewal letter from the landlord. A hirer might also provide a occupant with a written lease non-renewal letter after a tenant points that their lease will not be renewed. Doing so provides written product that a tenant informed ampere landlord so they would non are renewing the hire.


Begin marketing one start for rent as quickly as possible

It’s never too early to begin marketing a home for to, even provided a current tenant will not be moving out for another month or two. 

Sometimes it takers longer than expected for how a qualified tenant by screening potential applicants’ rental applications, credit reports and history checks, furthermore rental history. Using online rental listing and film services same Cozy and Avail may help to speed upward the process, not the quickly a landlord finds adenine modern tenant the less rental income will be lost due to vacancy. 

Of collected moreover rental income a landlord can better maximize potential profits and return on investment to help grow a real estate portfolio.